Built for the real world—mud, rain, and Monday morning audits.
The Kit Management Software for Clubs, Schools and Organisations Who Need to Get Their Kit Together!
Track, share, rent, book and maintain all your equipment in one place with the only kit management software purpose-built for sports and activity operations.
Built for the real world—mud, rain, and Monday morning audits.
Key features at a glance
All your kit, bookings, people, merchandise and maintenance — managed effortlessly in one place.
![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
ID Based Kit
Coaches, Facilities, Kit, Merchandise… even the club bbq - who's using them and where are they?![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Bookings & Scheduling
Reserve kit, facilities, rooms, and even trainers without clashes, calendars, approvals and conflict alerts, keep the week drama-free.![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Maintenance & Issues
Log faults on the spot, set reminders, and keep warranties and service history handy - so your kit works and your insurance remains active.![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Payments & Invoicing
Collect rental fees smoothly and keep all transactions in one organised place.![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Messaging & Reminders
Send in-app messages and timely nudges — kit comes back today, not next season.![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Users & Permissions
Give volunteers, coaches, and players the right access — admins stay in control, everyone stays on track.![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Locations & Tracking
Map stores, lockers, and pitches. Always know where your gear lives — and where it wandered off to.![Kitroom – Activity Organisations, Sports Clubs & Schools Equipment Management | Bookings, Inventory & Maintenance]()
Reporting & Insights
View data-driven reports on usage, loss, and maintenance to plan budgets confidently.
Who does Kitroom work for?
Manage, track, book, and maintain all your club or school equipment in one simple, reliable system.
For Sports Clubs
Perfect for football, soccer, netball, cricket, basketball, rugby and more.
- Track match and training kits, balls, cones, goals, first-aid bags and GPS vests so you always know which team or player has what.
- Book pitches, courts, slipways, BBQs and even instructors on a single shared calendar so you don’t get double-booked on a Sunday morning.
- Log when a goal net tears, a line-marker breaks, or a physio table needs attention — and set reminders so maintenance actually gets done.
- Rent or loan equipment to teams or members (e.g. GPS units, recovery boots, club marquee) and automatically track returns and charges.
Fewer “who’s got the banner?” panics, smoother training nights, happier volunteers.
For Activity Clubs & Community Organisations
Ideal for Scouts, Girl Guides, trail running groups, lifesaving clubs, dance schools, music/drama groups, and community event organisers.
- Manage shared gear like tents, radios, timing mats, hi-vis vests, gazebos, PA systems and signage in one system.
- Create packaged rentals (e.g. “Trail Event Water Station Kit”, “Scout Camp Kitchen Kit”) so volunteers can check out everything in one go.
- Assign equipment to events or leaders and see exactly when it’s due back.
- Track condition and maintenance — from PFDs and rescue boards to lighting rigs and sound gear — and keep safety checks up to date.
Events run smoother, gear comes back on time, and the storeroom is no longer a lucky-dip.
For Schools & Education Programs
Built for PE departments, AV teams, music/drama, outdoor ed and co-curricular programs.
- Let teachers book PE kits, balls, nets, AV trolleys, microphones, projectors and instruments from their laptop or phone.
- Use simple scan in / scan out flows so you always know which class or teacher has the gear.
- Set work safety and maintenance reminders for gym equipment, outdoor gear or AV systems so checks are never forgotten.
- Track school-owned uniforms and merchandise (e.g. tour jackets, music polos) — who received what, and when.
Less time hunting for gear between lessons, fewer budget surprises, and easier audits at the end of term.
Why use Kitroom?
Kitroom keeps everything in one tidy spot so your volunteers, staff and coaches can stay focused on the game, class or activity — not chasing gear.
All from users’ personal devices or communal devices if preferred – use phones, tablets, laptops or a shared kiosk; the app can be anywhere.
Roles and permissions set by administrators, not individuals – no risk of users doing things they shouldn’t; admins stay in control.
Single system with calendars and communication – one place for bookings and messaging, so no double bookings or messy email chains.
Bookings and rentals managed, including packaged rentals with multiple items – book a single item or a whole kit bundle in one go.
Work safety and maintenance reminders and tracking – checks and services are scheduled and logged so nothing important gets missed.
Equipment condition management with tagging – flag damaged or worn items, track what’s been fixed and what needs replacing.
How it works
A quick setup, simple daily use, and smart automation handling the rest.
Create your club, add your kit, locations & people
Import your equipment list, set up your storerooms, pitches, rooms and user roles.
Start tracking and booking
Use IDs or QR codes to check equipment in and out, and book kit, spaces and people on a shared calendar.
Let Kitroom handle the nagging
Maintenance reminders, return notifications, rental tracking and reports run in the background — so you don’t have to.
Born on local pitches,
built for the real world
We’re coaches, managers, and ex-“kit captains” who were over the lost-gear treasure hunt. Kitroom started to help community organisations and schools manage equipment, bookings, and people—without spreadsheets from 1998.
Plans for every level—Grassroots to Club
Clear tiers. No lock-ins. Upgrade when you’re smashing it.
Simple, flexible plans that grow with your organisation. Start small, stay in control, and upgrade whenever you’re ready — no commitments, no fuss.
Questions? We're all ears
We’ll show you how Kitroom fits your club or school in 10 minutes.
Everything you need—none of the faff
ID coded kit, bookings, maintenance, payments, messaging, analytics, user permissions, and location tracking. Integrations you know; workflows you’ll actually use.
Get the Kitroom app on your device:
Testimonials
Real words from real clubs who’ve tidied up their kit chaos with Kitroom.
